Perhaps your next educational tour with your middle and high school class will be to an international destination or your class field trip will be taking a flight to Washington DC, New York, Boston, Atlanta, Montreal or Chicago.
Whether it is a domestic or international flight you will need to make sure you have proper government issued identification before boarding.
Flying with GO educational tours
When you’re making preparation for your student class trip you will need to make sure you have the proper identification with you and ready to present when it is requested at the counter or security. These are the TSA guidelines. (http://www.tsa.gov/traveler-information/acceptable-ids)
Documentation and ID
This might mean you will need to get a passport if your class is planning an educational tour to an International destination like Mexico and Ireland. You can learn more about passports here. http://proposals.goeducationaltours.com/your-passport-educational-tour-first-step-journey/
Getting to the airport early enough is very important. There is the check in with the airline and also the TSA security procedures and sometimes during busy periods the lines are very long. We recommend getting to the airport at least 2 hours before your flight for a domestic destination and 3 hours for an international trip.
Carry on luggage
Carry-on restrictions are very important and you need to pay close attention to what you bring with you on an aircraft. The TSA has a great link here: http://www.tsa.gov/traveler-information/3-1-1-carry-ons
The size of your carry-on is also restricted. But a great rule of thumb is this – try to stick to the essential. It makes it easier and you will not forget anything on the plane when you disembark.
Review your itinerary and see what you may need for each day. If you do check luggage also plan to bring essentials so as not to bring too large a suitcase. Remember, you have to lug it around – those 3 pair of shoes on a 3 day trip might be a little too much. The success of any trip, on an educational tour with your classmates and teachers or any upcoming trip with your family, is to make sure you pack properly and sensibly.
Traveling is about being comfortable and being prepared for various weather conditions. To make sure you don’t overpack and bring just the right things feel free to use our checklist when you prepare for your educational field trip with GO educational Tours.
My answer in good tour guide fashion is rather long winded like all good tour guide stories. I’ve been asked often, – ‘has anything ever gone wrong on your tours ?’.
Of course. Nothing ever goes perfectly but I compare any educational tour with students to theater. Bare with me. When you go see a play and a musical the actions is on stage but we never see behind the stage and the beehive of activity there. A tour is somewhat like that. All the craziness is behind the scenes never seen but making it happen is a team of dedicated travel enthusiasts and professionals who all work with the same sense of urgency to make your trip the best.
There are so many factors that can affect a tour and it’s just a matter of how we manage them. But to manage them without the students and teachers feeling the effects is the real secret.
Whether it is a bus breakdown ( they happen, really, mechanical stuff does happen – warm weather may cause the newest motor coach Air Conditioners to fail!) traffic, weather, reservations issues and so on.
It is our business to eliminate all of these possibilities way before your tour. We haven’t fully mastered weather yet or control the volume of vehicles on the road, that’s for a future project.
We do, however, coordinate to the last detail. Whether at the hotel, the hotel rooms and room list, which and how many floors the group will be on, making sure the chaperones are strategically placed. And we select the best motorcoach companies out there with dedicated drivers who enjoy their work. But even the newest motorcoach is not immune to some mechanical disorder even in the most pristine conditions.
Experience is a big factor. Dealing with these issues and making sure they are dealt with smoothly is the key to success. So when I am asked the question, my answer is yes, many things, small and big, went wrong but they were all resolved smoothly and without a hitch so that they never had an adverse effect on the outcome of the tour. Focusing on the outcome of the tour made it so I can barely remember them.
Sure have had students who’ve gotten lost but immediately recovered. ( we don’t have an app for that but we do have a very efficient procedure for that ). I have had students who needed to got to the hospital for various issues. Teachers have had to deal with disciplinary problems, tardiness and other similar issues. We have had some missed reservations, missed for various reasons. Things happen but there are always solutions.
Being dedicated to the successful outcome of the tour is the key. For GO, dedication is a key value along with working with a sense of urgency. There’s no ‘we’ll get to it’, we do it. Working as a team and finding solutions. It’s a fun and challenging job we all love. We learn from it and make it part of our collective knowledge and adapt.
The GO team is up to the challenge and we hope you will give us a try.
Packing Is A Challenging, Yet Fun, Exercise Requiring A Little Planning And A List.
What To Bring ? Packing List for Students’ check list.
You can quickly identify the basics. But before you do, here are some quick tips.
Quick Student Travel Tip no. 1 – SHOES
Start with shoes- they need to be very ( did I say VERY ) COMFORTABLE ( my caps are intentional ) shoes.
Quick Student Travel Tip no. 2 – CLOTHES
Here’s a rule of thumb: number of days equals the number of shirts, sox, underwear, pants or shorts to bring.
So if you leave for 4 days you should have 4 of each of the above as your basic kit. With what you will be wearing on the first day you’ll have a back-up set.
Quick Student Travel Tip no. 3 – DOCUMENTS
What are the required documents ? – if you are flying or if you are going outside your country you will need a passport. For more info on passports, click here.
A very good tip here is this : when you do get your passport, scan a color copy of it and send a copy to yourself and your parents. This way if anything happens to it, you always have a form of proof that you had it and the information on it can always be consulted.
Quick Student Travel Tip no. 4 – TOILETRIES
With a toothbrush and toothpaste and some deodorant, you are good to go. But you might want to bring a few more things. These are always at the top of the list.
Quick Student Travel Tip no. 5 – CASH
Cash and/or equivalents are important. Your ATM will allow you to get cash at the destination city but you should have some cash on you when leaving, but not too much. ( we discuss in the safety section about not going to ATMs without a chaperone or teacher )
Quick Student Travel Tip no. 6 – STUFF
The idea is not to pack too much and have too many bags, especially if your tour involves flying. It will be easier to lug around. Bring a smaller backpack for your personal items and personal entertainment.
Also start packing a few days before departure. Do not pack at the last minute or you will be rushed and forget something. Plan ahead here, it is well worth it.
So these are the basics above but the lists are more detailed , download and print it and do it with your parents. It’s fun and you’ll make sure you have all the things you need for your trip.